Area 2C Program Guidelines

Effective August, 2010


PROGRAM


The EXTRA program is a pilot program for U-10 through U-19 players (boys and girls) currently being offered in Area 2C, Regions 223/305/281. This program is designed to provide options for players to play soccer at a more challenging level for those players who possess the desire and appropriate skills and abilities.

The program will have two segments, one for the U10-U14 divisions and another for U16/U19 divisions. The program this year will run with a limited schedule of "Extra season games". Year two there should be more enthusiasm and growth in the EXTRA program so that the number of teams increases across all regions to allow for a full game schedule and possibly other regions in the Areas may join.

Regions with interest in the U16G and U19G divisions will form teams and build inter-regional schedules to the greatest extent possible. These will be augmented, where needed, with play against US Club Soccer's Nor Cal Premier league, and play against USCS teams of the same skills and abilities in match play from September through October or early November when High School winter season starts.


JURISDICTION


This EXTRA program is under the jurisdiction of the Area Director as two or more Regions are participating.

The Area Director is responsible for overseeing/verifying that the National EXTRA program requirements are met as they pertain to the national standards of player eligibility, coach eligibility, team formation, field support and Referee support by those Regions within their Area that elect to participate in the EXTRA program

The Regional Commissioner is responsible for overseeing/verifying that the local EXTRA program requirements are met as they pertain to the national standards of player eligibility, coach eligibility, team formation, field support and referee support when their Region elects to participate in the EXTRA program.


PLAYER ELIGIBILITY


Each Regional Commissioner of a Region electing to participate in the EXTRA program is responsible for his/her Region's compliance with established player eligibility requirements. Player eligibility, as pertains to age requirements to participate in a specific gender/age bracket, is defined in the AYSO National Rules & Regulations.

Eligible players must have registered with AYSO and have participated in a scheduled regional team player selection format that has been approved. The AYSO National Support & Training Center player database shall be the source of determining all players' current registration status, the creation of team rosters and ID cards. There is no requirement that EXTRA players have previously played or registered as AYSO players

Gender/age bracket placement of players shall be based on their age as of July 31 of the current registration year. EXTRA permits placement based on single year age increments with Section Director Approval. Teams may be formed in single age brackets provided that participating Regions can or desire to do so.

Placing/playing an ineligible player on a team may result in the expulsion of the player, a coach, and/or the entire team from the EXTRA program, or such other disciplinary action as deemed appropriate by the Area Director. When a program involves more than one Area, the Area Directors with oversight by the Section Director shall also determine the extent of culpability with the possibility of additional sanctions being administered.

COACH ELIGIBILITY

Coaches participating in EXTRA should be of the excellent quality. At a minimum, EXTRA coaches (head or assistant) must:

  • Have a current Volunteer Application on file at the National Support & Training Center;
  • Be an AYSO trained and certified coach as specified in the national Guidelines;
  • Be Safe Haven certified
  • Be an active participant in the Region's standard primary program as an instructor, coach or Referee mentor, or provide other volunteer service the Region determines adequate to fulfill this requirement;
  • Be in good standing with the Region, Area and/or Section and AYSO;
  • Be approved by the Region board; and
  • Be evaluated and renewed each membership year.

Coaches desiring to coach at the age levels must have completed the training below:

U-10 and U-12: U-12 Coach, U-14: Intermediate Coach, U-16 and U-19: Advanced Coach

It is strongly recommended that EXTRA program coaches be certified at least one level above the level he/she is intending to coach (except as set forth above, U-10 coaches must be certified at the U-12 level). It is also strongly recommended that coaches have continuing education each year as designed by the Region.

Those wanting to coach must fill in an application and submit it for approval. The Region EXTRA Coordinator will conduct a mandatory EXTRA coach meeting prior to the start of the EXTRA season which each coach assigned to an EXTRA team must attend.

TEAM ROSTERS AND ID CARDS

Team rosters for teams participating in the EXTRA program must be received by the EXTRA Regional Program Director no later than June 30, 2010 and shall include:

  • Region and division identification
  • The Coach and Assistant Coach names, addresses, home and cell phone numbers and e-mail addresses, Coach Certification level.
  • Team member AYSO ID numbers
  • Player information: AYSO ID number, jersey number, name, address, phone number and birth date.
  • Team number, uniform colors and team name (if available).
  • Signature of the Regional Commissioner verifying players and coaches and confirming appropriate player registration and coach volunteer status, training and certification.

Revisions to rosters may occur when:

  • A player drops from a team.
  • The total amount of player drops, for whatever reason, lowers the number of permanent rostered players to less than the number of field players permitted in the division. At that point, the team will be allowed to add one (1) player. This player cannot be drafted from another AYSO team whose season is still in progress. The additional player must be approved by the Regional Commissioner and the Area Director.

Revised rosters must be submitted to the Area Program Coordinator and Area Director for approval prior to the new team member participating in a game.

Coaches shall prepare ID cards for each participating EXTRA player and for a maximum of two coaches per team from the eAYSO database. The ID cards shall bear the name, recent photo of the respective player or coach and the signature of the Regional Commissioner. ID cards must be laminated.


ROSTER, ID AND PLAYER REGISTRATION FORMS REQUIRED

Properly completed and laminated ID cards for all players and a maximum of two coaches and a team lineup card shall be presented to the Referee by each team prior to the start of each EXTRA program game.

Coaches must wear ID cards visibly on their person during all games. Cards may be clipped on jackets or shirts, or worn on neck lanyards.

For each EXTRA program team, the coaches must have a team roster, ID cards and copies of AYSO Player Registration Forms (medical release forms) for each participating player as well as their own ID cards. These must be at all events (games, practices, scrimmages, parties etc.) in which the team participates.

REGIONAL SUPPORT

Fields - Regions must provide an adequate number of fields. Fields/equipment needs to be age appropriate. Participating Regions are responsible for properly preparing all fields used. Field set-up and take down is the responsibility of the hosting Region

Officiating - Referees will be assigned to games in divisions for which they are certified based on their badge level, as follows:

U-10: Basic, U-12/U14: Intermediate, U-16/ U-19: Advanced

It is strongly recommended that EXTRA program referees be certified at least one level above the levels listed and that they have continuing education each year as designed by the Region.

Regions must provide an adequate number of Referees who are capable of supporting the various age/gender brackets of teams participating in this program. The hosting Regions are responsible for providing Referee coverage for EXTRA program games. Regional Commissioners are to attest to compliance with the Area staff's concurrence.

All EXTRA program games shall be officiated using the Diagonal System of Control, i.e. one Referee and two assistant Referees.

The use of "club linesmen" is allowed only when an insufficient number of assistant Referees are available. Club linesman shall only call the ball in and out of play. The Dual (two-man) System of Control is not allowed.

Regional Referee Administrators shall assign "neutral" Referees of appropriate skill and ability to all EXTRA program games assigned to their region. Referees shall be a minimum of two years older than the oldest players in the division to which they have been assigned.


TEAM FORMAT

Participating Regions are allowed to enter teams in the U-10 through U-19 age divisions. Teams must be formed according to the approved selection procedures.

The maximum number of players on a team must not exceed the numbers stated in the AYSO National Rules and Regulations, but it is recommended that the maximum size roster be used.

Guest players are not allowed in the EXTRA program.

At no time is inter-regional recruitment of players allowed without the prior approval of each of the Regional Commissioners and Area Director concerned. Recruitment without prior approval may result in sanctions by the Area Director, who shall convene as a disciplinary board in such instances.


PLAYER EVALUATIONS/SELECTION PROCEDURES

All participants in a selection process must be registered with AYSO prior to the process and have paid a non-refundable player registration fee of $15.00. On site registration may be completed and the non-refundable evaluation insurance fee paid for anyone not registered prior to arriving at the evaluation. All registered AYSO players in the gender/age bracket of the selection being conducted are eligible to participate.

A minimum of four (4) evaluation opportunities will be held. Regions are to notify all players who tried out as to their status within 48 hours of the conclusion of the last evaluation and player selections determined. Notification to those players who are not selected must be made first. All players will wear numbers for selections. Evaluations will be as blind as possible.

Neutral evaluators are strongly encouraged to use a short-sided game format to evaluate players. Evaluators may also use additional skill tests that are age appropriate and in accordance with AYSO's coaching programs.

Impartial Advanced Coaches (at minimum) or those with higher level coaching licenses will conduct the evaluations that create raw scores. Regardless of coaching license held, a parent of a player trying out for and EXTRA program team may not participate as an evaluator for his/her child's age division.

The Regional Coach Administrator also should be involved in the EXTRA program selection process. No coach who will be coaching an EXTRA program team may participate in the selection process. The EXTRA program coach should observe all players throughout all the selections and may provide input if requested.

When all selections have been completed, the Region will calculate scores for all participants and establish a rank order of participants.

The Region will select the most capable players based on the rank order. The selection committee will consist of the Regional Commissioner, the Regional Coach Administrator, the Regional EXTRA Program Administrator and any other designees by the Regional Commissioner, all who must be neutral participants.

Regions are encouraged to select as large a team as allowed by AYSO
Rules and Regulations to ensure enough players and substitutes are available each game day as well as to eliminate the need for adding players at a later date.


UNIFORMS

All uniforms and equipment will be in accordance with AYSO National Rules and Regulations.

EXTRA program teams shall be provided with uniforms similar to those provided to other primary program teams. Regional funds are not be expended for any additional player uniforms, warm-ups, backpacks, additional field usage needs, etc.

The Home team in a match is responsible for wearing uniform jerseys (or scrimmage vests) that clearly distinguish them from the other team. In case of color conflicts, the Home team is required to change uniform colors. The Referee is the final authority on the safety of any player's uniform and equipment.


PRACTICE/TRAINING

Teams are NOT permitted to begin practice or engage in any training activity until all participating teams have been selected and approved by the Regional Commissioner but no sooner than August 1 of the new membership year. Only players on the official roster are permitted to participate in team training.


GAMES

Initially, EXTRA program teams will participate in an organized league, by playing games against other Area 2C. In addition, EXTRA program teams will play in appropriately sanctioned tournaments. Selecting tournaments in which to play will be the responsibility of each EXTRA program coach. Prior to applying to any tournament, EXTRA program coaches will obtain approval from Regional Commissioner. Tournament approval requests will include the name, location, cost and sanctioning body of the tournament.

The game schedule and standings for the EXTRA program shall be posted on the Region and Area Web sites and Regions should have a link to the Area Web site.

All games shall be played as scheduled (date, time and venue).

In cases of games cancelled by adverse weather conditions (rain, poor air quality or act of God), the Region or Area will reschedule the game to be played either prior to the end of the pool play season or as soon after the end of pool play as can be arranged.

The applicable Regional Commissioners will sign off on the use of fields and referees for these make up games. All game scores will be reported to the Regional EXTRA Program Coordinator, who in turn, will report them to the Area EXTRA Program Administrator for stat compilation and posting.

To allow flexibility in rescheduling games, the final standings will not be determined until after one week after the last regularly scheduled games have been completed. This will allow for an additional week and weekend as an opportunity to make up games previously cancelled. The final standings will take into consideration the number of games played

No team will be allowed to secure a place in positions 1 - 4 in the season standings as a result of not playing a scheduled game due the conditions described above. In such case(s), the Area Director will reschedule the match.

If either of the teams is not ready to play at the scheduled kick-off time, the Referee may allow a grace period of up to ten (10) minutes before canceling the game. A team not ready to play at that time shall forfeit that game. If a team does not show for a scheduled game, their opponent will be awarded a 1- 0 victory by forfeit. The Area EXTRA Program Administrator may impose other sanctions if the forfeiting team gains an advantage by the forfeit.

The coaches, substitutes and spectators of the two teams watch the match from opposite sides of the field of play unless the Referee gives permission for them to be on the same side, in which case they will remain on separate ends of the field. Home teams shall have the choice as to side of field. Teams and spectators will only be allowed in areas approved by the Referee.

Coaches are responsible for reporting game scores to the Area EXTRA Program Administrator David Lonestar, at dlonestar@oaklandnet.com or phone number (925) 459-2817 in 2010. The Referee is responsible for reporting all misconduct, including the cautions or send-off of players, coaches, or spectators or any other area of concern including unsafe conditions etc. to the Misconduct Reporting email address within twenty-four (24) hours of the game. The Misconduct Reporting System will make appropriate distribution of the Misconduct Report.

If the Referee terminates a game before completion because of actions by players, coaches and/ or spectators, the outcome of the game will be determined by the administration of the program.

If the game termination is due to actions by both teams, or if it is undetermined, the game shall be deemed a forfeit by both teams, and no points shall be recorded in the standings.

If a game is suspended prior to completion due to inclement weather or any other unforeseen circumstances, the game score will stand as recorded by the Referee, provided one half or more of the regulation game time had been played at the time of suspension.

If less than one-half of the regulation game time had been played at the time of the game suspension, the game will be rescheduled and played in its entirety at a later date and time. If the game is not rescheduled for any reason, the game shall stand as a NOT-PLAYED game, irrespective of the score at the time of game suspension.


GAME SCORING

The format of play and determination of standings shall be based on the number of teams participating in a specific gender/age bracket and may include average points per game as a method of determining standings for brackets with an uneven number of teams and/or games played.

For standings in primary program pool games, points shall be awarded as follows:

a. Wins 3 points

b. Tie 1 points

c. Loss 0 points

Tie breakers for standings at the conclusion of pool play shall be as follows:

a. Head to Head play (outcome of the game involving the tied teams).

b. Team with the lowest number of goals against.

c. Goal Differential: goals scored, less goals allowed, maximum differential of three (3) goals per game.

d. Team with highest number of goals scored, maximum of three (3) goals per game (counting no more than three goals more than their opponents in any game).

e. Lowest point deductions for misconducts and send-offs.

f. Coin toss.

Awards will be presented to each of the 3 top teams in each age division.

PLAYER SUBSTITUTION

U-10 - U-14 games shall have a substitution opportunity midway through each half, at half time and in the event of injury. The half time break will be five (5) minutes. U-16 and U-19 age divisions may conduct monitored substitution provided that the prescribed reporting mechanism of a monitoring sheet is used to record such substitutions in order to ensure that all players play at a minimum half of the game. Monitoring sheets are to be given to the referee at the end of the match and turned in with the game cards.


MISCONDUCT

It is the responsibility of the Referee in EXTRA program games to submit a written Misconduct Report to the Area EXTRA Program Administrator within 24 hours after the conclusion of the game at which the offence occurred. A Serious Incident Report must be generated as well, securing appropriate signatures and submitted as needed.

There is no mandatory "cooling off" period for cautioned players. It is recommended that, at the coach's request and with the Referee's permission, a cautioned player, or any player having difficulty controlling his emotions, may be substituted at the earliest opportunity.

The Referee must also report any behavior by coaches and/or spectators on or off the field that seriously interferes with the game and/or proper standards of conduct.

The penalty for a player, coach and/or spectator sent-off (Red Card) from the field for any reason in an EXTRA program game shall be a minimum one (1) game suspension. Such suspension shall be served in the first game (not scrimmage) that is played following the game of the incident. The suspension for violent conduct or serious foul play shall be a minimum of two (2) games and the length of any suspension may be increased and other disciplinary measures applied if deemed warranted by the Area Director in conjunction with the Area EXTRA Program Administrator. If the program involves more than one Area in a Section, the Section Director will have jurisdiction.

If the player sent off is a minor (under 18 years of age), he/she must leave the field in the company of his/her parent(s) or guardian(s). Otherwise, the player may remain in the proximity of the field, under adult supervision by a Safe Haven certified adult.

Should violators of the penalties set forth in this section refuse to immediately leave the field when requested to do so by the Referee, the game shall be suspended until the situation has been resolved. If it is not resolved, in what the Referee considers a reasonable amount of time, the game shall be terminated and the incident reported to the EXTRA Program Administrator.

A player serving a suspension and not in uniform may attend the team's next scheduled game as a spectator, but may not participate in any manner.

An adult serving a suspension may not be present at the game (including pre and post game activities) or participate in any manner.

In the event a suspended player or coach participates in a match for which he/she has been suspended, the game shall be recorded as a forfeit in favor of the opposing team. For each such event, the original suspension must be served at the next game played by the team, an additional one game suspension must be served at the following game, and the coach of such team must serve a one game suspension.

Send-Off's (Red Cards) and/or Cautions (Yellow Cards) given in EXTRA games are not subject to appeal.

The Region/Area EXTRA Program Administrator, the Regional/Area Director, with the assistance of the Regional/Area Referee Administrator(s) and the Region/Area Coaching Administrator(s), together with the respective Regional Commissioners, shall review all inter-regional disciplinary issues not resolved at the regional level. Any disciplinary action taken must be communicated within 96 hrs of the game in which the incident occurred. Disciplinary hearings may be called if deemed necessary by the Area Director, or if requested in writing. If the program involved more than one Area, the Section Director will have jurisdiction.

The Region/Area EXTRA Program Administrator will publish a weekly Misconduct Report Summary - distribution to the Regional/Area Director, Area/Regional Referee Administrators, Regional EXTRA Program Coordinators and Regional Commissioners. If the program involves more than one Area, the report shall also be distributed to the Section Director. This report will list all cautions, send offs and information on other reports submitted by referees and shall also list those suspensions that are to be served (by age division, player name, coach name, date and location). If a hearing is still pending, the incident should not appear in the report.

These guidelines shall serve as the governing document for the EXTRA Program conducted in Area 2C.